Adams & Martin Group has partnered with a leading professional services firm in Los Angeles to find an experienced Floater Secretary. This fully onsite role is pivotal in providing floater coverage, overflow document support, and administrative assistance to attorneys and paralegals across multiple litigation practice areas. The position offers a dynamic work environment in the heart of Los Angeles, where adaptability and teamwork are key.

Responsibilities:

• Provide floater legal secretarial and administrative support to litigation attorneys and paralegals as needed.
• Manage overflow word processing and document production, including pleadings, motions, discovery, and correspondence.
• Prepare, edit, proofread, and finalize legal documents in compliance with California and Federal court rules.
• Handle court filings, including ECF filings and File & ServeXpress submissions.
• Create tables of contents and tables of authorities, including bookmarking and styling documents in Microsoft Word.
• Enter attorney time, prepare expense reports, and submit invoices to Accounts Payable.
• Perform general administrative tasks such as greeting visitors, reserving conference rooms, and managing office supplies.
• Maintain clear communication with attorneys, paralegals, and staff to ensure timely and accurate work product.

Qualifications:

• Minimum of 5 years of litigation legal secretarial experience.
• Strong understanding of California and Federal court rules, procedures, and filing requirements.
• Experience with ECF filings, File & ServeXpress, and court filing processes.
• Advanced proficiency in Microsoft Word (TOA/TOC creation, bookmarking, document styling).
• Experience with time entry, expense reports, and invoice processing.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Flexible, collaborative, and team-oriented mindset.
• Ability to work onsite in Los Angeles five days per week.

Compensation & Benefits:

• Salary Range: $65,000 - $95,000 annually.
• Comprehensive benefits package including medical, dental, and vision coverage starting on day one.
• Paid time off and holidays.
• 401(k) plan with employer contribution.

Work Hours:

Monday through Friday, standard first shift hours.

This position offers a fantastic opportunity for a dedicated and experienced legal secretary to contribute to a thriving legal team. Those interested in applying are encouraged to submit their application promptly to be considered for this dynamic role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.